Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our organization by managing administrative tasks, supporting team management, and facilitating effective communication across departments. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

• Oversee daily office operations and ensure a welcoming front desk presence.

• Manage house calendar and assist in organizing and maintaining event files.

• Create invoices for events and follow up for payment.

• Assist in membership documentation and database upkeep; confirm facility users have current membership in advance of rental.

• Answer phones and direct inquiries to appropriate staff, assist with maintaining financial records and coding invoices, preparing and delivering bank deposits.

• Support human resources functions including onboarding new employees and maintaining personnel files.

• Communicate effectively with staff, clients, and vendors to facilitate smooth operations.

• Organize office files and documents, ensuring easy access and confidentiality.

• Coordinate office supplies inventory and place orders as necessary.

• Assist in team management activities, fostering a collaborative work environment.

• Represent the SCA in a positive, professional manner in the office, at SCA events, and in the community.

• Other duties as requested in assisting SCA overall activities.

Experience

• Proven experience in an administrative role or similar position is preferred.

• Strong skills in calendar management, organizational tasks, and clerical duties.

• Familiarity with payroll systems and human resources processes is a plus.

• Excellent communication skills, both verbal and written.

• Ability to work independently as well as part of a team.

• Proficiency in office software applications (e.g., Microsoft Office Suite) is essential.

Ideal Candidate Skills: 

• Ability to organize and prioritize tasks with attention to detail.

• Knowledge of City & industry regulations and operational guidelines.

• Excellent written and oral communication skills; ability to present information concisely and effectively.

• Customer service oriented.

• Self-starter with a positive attitude that enjoys working with people.

• Team player who loves a challenge and has a high level of integrity.

• Can follow and implement the vision while having fun with team and clients.

• Can multitask and excel in a fast-paced, community environment.

• Excellent computer skills and proficiency with Microsoft and Google programs.

• Exemplary time management skills: punctual, reliable, and ability to meet deadlines. 

Physical Requirements: 

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and/or productivity standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

• Ability to express and exchange ideas by talking, listening, writing and speaking professionally. 

• Have visual acuity to determine accuracy, neatness and thoroughness of the work assigned.

• Maintain professional composure in appearance and demeanor.

This job description is not intended to be all-inclusive. SCA reserves the right to amend or change responsibilities to meet the organizational needs at any time. Employees are subject to a background check prior to employment.

Qualifications: 

• Bachelors Degree preferred

• Experience with nonprofit sector

• Administrative experience

Salary & Benefits:

• Part-time with potential to become full-time

• $20 - $23/hr depending on education and experience

• 401k (eligible after 1 year of employment)

• 15 days PTO (eligible after 1 year of employment)

• Reimbursement for bridge tolls for employees who commute from off-island

Join us as we strive for excellence in our operations while providing a supportive environment for our team members. Your contributions will be valued as we work together towards our common goals.