Catering & Sales Coordinator
Located on tropical Sanibel Island, The Sundial Beach Resort and Spa has an opening for an outgoing, Part Time Catering & Sales Coordinator. The ideal candidate for this position will provide administrative support to the Sales and Catering department.
- Serve as the Sales and Catering Department's communications specialist by ensuring the flow of detailed information within the department and externally between other departments, customers, and vendors.
- Respond to phone and email inquiries by gathering client information so the designated sales manager is prepared to efficiently and professionally respond.
- Maintain and monitor the accuracy of all sales information in the Sales database and Property Management Systems
- Create and distribute effective internal and external and grammatically correct communications.
- Complete and communicate weekly group resumes and daily calendar of events to ensure all areas of the hotel are prepared to provide proper service
- Oversee distribution of BEO's
- Attend Group Pickup and BEO meetings
- Accurately enter all rooming lists and oversee revisions, routing, and group details
- Assist Catering Manager(s) with inputting information for Functions and Banquet Event Orders
- Generate weekly reports for tracking key deadlines and following up with resolution
- Create Invoices to facilitate payment from clients
- Maintain sales files
- Maintain and update vendor list
- Additional tasks and duties assigned by Management