Operations Coordinator & Assistant to the Director

POSITION DESCRIPTION SUMMARY: 

Responsible for working directly with the Executive Director to assist with overall operations of the organization in order to maintain the upkeep and routine maintenance of the facility, and ensure it is fully operational for programs, events, and functions. This position involves managing resources effectively, keeping track of inventory, ensuring operational compliance, scheduling maintenance and repairs as needed, and optimizing the use of space and resources. This is a full time, hourly position that reports to the Executive Director.

POSITION RESPONSIBILITIES:

• Act as direct support for the Executive Director (ED), with a focus on daily operations.

• Conduct daily assessments of the exterior of the Community House building, outer buildings, and surrounding landscape (including parking lots), and interior of the Community House building, room by room, with an eye to detail, maintaining a list of needed cleaning, maintenance and repair.

• Communicate maintenance/repair lists to and work with ED to create a plan for making needed corrections, and prioritizing the tasks (this may include researching and then contacting vendors to get bids and then scheduling to complete the work).

• Create and maintain a routine maintenance schedule, including daily, weekly, monthly, quarterly, biannual, and annual tasks. The schedule should include who is responsible for the task and relevant contact information for vendors (if applicable). There should be separate schedules for interior and exterior tasks, with the kitchen having its own sub-schedule.

• Maintain the kitchen with regards to health code and equipment compliance, including thorough record-keeping.

• Assist ED and Buildings & Grounds Committee with conducting risk assessments and creating/updating safety and emergency response protocol (including hurricane plans).

• Maintain records and schedules for all safety compliance. Communicate concerns regarding safety issues with ED.

• Assist ED in organizing appropriate staff training as it pertains to facilities and maintain records of trainings and certifications.

• Assist ED with updating or organizing bar & kitchen supplies and equipment.

• Oversee inventory and ordering for all aspects of the organization: office, events, building, & cleaning supplies, bar and beverage service, etc.

• Work with ED and Events & Program Coordinator(s) to prepare facilities for upcoming events and ensure all aspects of the event order are in working condition.

• Review upcoming events and programs folders and confirm facilities set up with team and/or facility users. Communicate to facilities support staff regarding necessary cleaning and setup for events.

• Assist ED in scheduling staff to cover all organization needs, from open office hours to after hour events.

• Other duties as requested in assisting with SCA overall activities, including helping with events. 

QUALIFICATIONS: 

• Bachelors Degree in relevant field preferred

• Food Management Safety and compliance certifications, Certified Facility Manager (CFM) a plus

• Experience with nonprofit sector a plus

IDEAL CANDIDATE SKILLS: 

• Outstanding organizational skills.

• Knowledge of City & industry regulations and operational guidelines, and laws regarding the upkeep of an historical building.

• Excellent written and oral communication skills.

• Self Starter with a positive attitude that enjoys working with people.

• Team player who loves a challenge and has a high level of integrity.

• Can follow and implement the vision while having fun with team and clients. 

PHYSICAL REQUIREMENTS: 

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FLMA and other federal, state and local standards, including meeting qualitative and/or productivity standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FLMA and other federal, state and local standards.

• Ability to express and exchange ideas by talking, listening, writing and speaking professionally. 

• Have visual acuity to determine accuracy, neatness and thoroughness of the work assigned.

• Customer service oriented.

• Maintain professional composure in appearance, personal hygiene, communications with fellow staff and clients, and overall demeanor.

This job description is not intended to be all-inclusive. SCA reserves the right to amend or change responsibilities to meet the organizational needs at any time. Employees are subject to a background check prior to employment.

SALARY & BENEFITS:

• Full time, hourly position

• $21 - $23 per hour depending on education, certifications, and experience

• 401k (eligible after 1 year of employment)

• 15 days PTO (eligible after 1 year of employment)

• Bridge tolls for Sanibel covered